9th May 2018

AGM 2018

The AGM was held at the clubhouse on Wednesday 13th June 2018, starting at 20:00.

The related documents are here (PDF format):

The original pre-meeting text follows.

The meeting will consist of:

  • Highlights of the year
  • The presentation of accounts for 2017-2018      Download 2017-18 Accounts (PDF)
  • Reports from key committee members
  • The election of the committee.

Refreshments will be provided.

Who can attend

  1. All paid-up members of the club for the current year 2018-19 aged 15+ (or the parents\carers of Junior members aged 15+) may attend, speak and vote.
  2. Parents\carers of younger Juniors and children on the waiting list are welcome (and encouraged) to attend and speak but may not vote.

Discussion beforehand

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Agenda

  1. PLEASE SIGN IN
  2. Apologies
  3. Minutes of the previous meeting and matters arising
  4. Chairman’s Opening Words
  5. Treasurer’s Annual Report and approval of accounts
  6. Membership
  7. Easter 10
  8. Braywick development
  9. Election of Committee
  10. Appointment of Other Officers
  11. Any other business

Committee

All committee roles are available: current committee members must be nominated, seconded and voted in at the AGM, however some committee members may be standing down and we will be looking for nominations to replace them.

There are 14 committee places.  * = a role currently filled by someone known to be standing down

  • President
  • Chair
  • Secretary
  • Treasurer
  • Membership
  • Head Coach
  • Junior Administration
  • Welfare
  • Race Director
  • Road Running & 5k Series
  • Cross-Country
  • Track & Field
  • Other Committee 1
  • Other Committee 2

If you wish to stand for a committee position, please print out and complete a 2018 Committee Nomination Form. Two copies are provided per sheet. Completed forms should be presented to the secretary prior to the AGM.

Maidenhead Athletic Club Rules and Constitution 2017

 

8 thoughts on “AGM 2018

  • Following the recent facebook discussion, I think we need a marketing or social media rep on the committee. We discuss a lot of topics in the committee which are candidates for a tweet or facebook update to the outside world as well as within our club and currently miss those opportunities. We could do so much better. Thoughts?

    • We need to empower all committee members to be able to post to the Facebook page and Tweet on behalf of the Club. That would bring social media in line with the Mailchimp emails and website updates (which all committee are privileged to do). I’m not sure it needs a dedicated person on committee, so long the policies are agreed by committee. Website is not a committee role either; it just happens that I’m on committee as Treasurer anyway.

      (NB. For those that may not know, the Facebook group is not the same as the page. The page is our public shop-window and not intended for social chats.

      • I’d expand that to ‘Communications Manager’ a role that sets the standards for a representative group (committee and non-committee) to communicate on all platforms.

        • I was going to say that there is a ‘Communications Manager’ role which could be expanded. It is currently a non-committee role, and the main task is newsletters. While our means of communication with members and the public has been updated, the role hasn’t.

  • Some of the above needs correcting. For instance – “the parents\carers of Junior members may attend, speak and vote” is the opposite of what’s stated in the constitution:

    (j) All senior members and junior members (over 15) in good standing are entitled to attend and vote at AGM’s. Junior members under 15 and parents of junior members are welcome to attend meetings but do not have a vote.

    Also, it’s my understanding that some of roles are being vacated – probably best asking all directly, rather than going on my say-so.

  • Does the club have a robust ethics policy? If not I recommend that the committee instigate one ASAP. I would be happy to input to it.

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